PROPOSED By-Law revision 2025/26

THE COLLEGE CLUB OF HARTFORD, INC.
 BY-LAWS

 ARTICLE I

The name of this Club shall be THE COLLEGE CLUB OF HARTFORD, INC.

 ARTICLE II
The mission of this Club shall be philanthropic, educational, and social.

 ARTICLE III

A. Membership
B. Application
C. Resignation
D. Dues

A. Membership:

Any woman, residing in Hartford County or vicinity, who is a graduate of or holds a graduate degree
from a university or college, or has completed two years at an accredited post-secondary institution,
may be elected to membership.

Classes of Membership:

a. Any individual who has been a member for at least twenty–five years shall automatically become
a Life Member with no obligation to pay dues.

b. A member who has been in good standing for ten consecutive paid years and is over the age of
85 shall be a Member Emeritus with no obligation to pay dues.

B. Application:
A candidate for membership must complete the membership application of the Club, have the
sponsorship of two Club members, and pay the annual dues. The candidate shall submit her
membership application to the Chair of the Membership Committee for review, along with the
annual dues. The Membership Committee shall report its review and acceptance of the member to
the Board.

A sponsored applicant shall become a member upon completion of the application, approval by the
Membership Committee and the payment of the annual dues. Payment of the dues shall be waived if
a candidate files a membership application after March 1.

C. Resignation:

a.  A member who wishes to resign from the Club must notify the Membership Chair.

b.  A member who has resigned may rejoin the Club upon payment of current annual dues.

D. Dues:

a. Annually, the Board shall review and approve the dues for the year as presented by the
Membership Chair, the Treasurer, and the President. Annual member dues are payable on or
before October 15 of each year. The Fiscal Year for the Club is July 1-June 30.

b. A member whose dues remain unpaid by January 15 of the current Club year shall no longer be a
member and shall be so notified.

c. Medical reasons or other extenuating circumstances shall be considered by the Board in a
decision to temporarily waive dues for a member.

 ARTICLE IV
Meetings, Quorum and Voting

a. The President shall schedule at least four Board meetings each year.

b. One half of the members of the board shall constitute a quorum for board meetings.

c. All Board members having been duly notified, the Board of Directors may participate in a
meeting using any means of communication by which all participating may simultaneously hear
and be heard by each other during the meeting.

d. All Board members having been duly notified, the Board of Directors may vote using any means
of communication to approve or disapprove a motion that requires only a yes or no vote.

e. The President shall schedule the Annual Meeting of the membership in May or June of each
year.

f. A special membership meeting may be called by the President with notification to the
membership of such meeting at least ten days prior to such meeting. One fifth of the members
of the club shall constitute a quorum for membership meetings.

ARTICLE V
A. Officers
B. Terms of Office
C. Duties
D. Vacancies
E. Nominations

A. Officers:

a. The Officers shall consist of a President, Vice President, Recording Secretary, Treasurer and
Assistant Treasurer. Said Officers shall constitute an Executive Committee.

b. The Officers and Chairs of Standing Committees shall constitute the Board.

B. Terms of Office:

The Officers shall be elected at the Annual Meeting. The Officers shall be elected for a term of one
year and may be elected for another term. No Executive Committee member shall be eligible to
serve more than four consecutive terms in the same office without Board approval. The President
shall remain on the Board as an ex-officio for one year following the end of her term.

Standing Committee members may serve indefinite terms.

C. Duties:

a. The President shall schedule Board meetings, preside at Board and regular membership
meetings, communicate meeting cancellations, and select the Chairs of the Club’s Standing
Committees for the following year. The President shall be available for discussion or advice
on Club matters. The President shall serve as an ex-officio member of all Committees except
the Nominating Committee. The President shall write an annual letter to the Membership
accompanying the notice of the first Fall meeting. The President shall fill all vacancies with
the approval of the Board. The President shall approve all bills over $1,000 before payment
by the Treasurer and shall sign all contracts over $1,000.

b. The Vice President, in the absence of the President, shall preside at meetings, assume the
President’s duties if necessary, and oversee coordination of programs.

c. The Recording Secretary shall keep the minutes of all Board meetings, General Membership
Meetings and the Annual Meeting. The Recording Secretary shall provide a copy of the By Laws to Board members following their election at the Annual Meeting.

d. The Treasurer shall manage all bank and investment accounts of the Club. The Treasurer
shall prepare a report for all Board meetings and, if requested, for member meetings, and
shall prepare an annual financial report and proposed budget. The Treasurer shall collect
member dues and update dues status on the membership list. The Treasurer shall be
responsible for any tax filings required of the Club. Both the Mitchell Fund and Scholarship
Fund allocations shall be under the direction of the Treasurer.

e. The Assistant Treasurer shall assist the Treasurer at the Treasurer’s request, with duties such
as collecting dues and updating dues status on the membership list.

D. Vacancies:

The President shall, with advice of the Nominating Committee and the approval of the Board, fill any
Officer or Standing Committee Chair vacancy that may occur during her term.

E. Nominations:
A slate of Officers shall be presented by the Chair of the Nominating Committee to the Board for a
vote. The approved slate shall be presented to and voted on by the membership at the Annual
Meeting with a majority vote required for approval.

ARTICLE VI

 The Board

The duties of the Board shall be:

a. To have general management of the business of the Club and such matters that the Club
may delegate to it.

b. To meet at the request of the President or at the written request of three Board members or
at the written request of ten Club members.

c. To recommend to the Membership a nominating slate at the Annual Meeting.

d. To approve vacancies of any Officers or Chairs filled by the President.

ARTICLE VII

Standing Committees
A. Executive
B. Membership
C. Nominating
D. Program
E. The Mitchell Fund
F. Scholarship
G. Communications
H. Historian

A. The Executive Committee shall consist of the President, Vice President, Recording Secretary,
Treasurer and Assistant Treasurer. The Executive Committee has the authority to meet and act on
behalf of the Club in an emergency situation.

B. The Membership Committee shall consist of a Chair and members as needed. The Membership Chair shall receive member resignations and submit those received to the Board and communicate with
the Treasurer regarding the receipt of candidate dues. The Membership Committee shall review and
approve the applications of all candidates presented for membership and notify the Board of such.
The Membership Committee shall be responsible for producing the directory for distribution each
fall and a mid-year update.

C. The Nominating Committee shall consist of a Chair and members as needed. The Nominating
Committee shall nominate the Officers for the coming year and present the slate of officers to the
Board prior to the Annual Meeting. A copy of the slate of Officers for the coming year shall be
included with the notice of the Annual Meeting.

D. The Program Committee shall consist of a Chair and members as needed. The Committee shall plan
all programs for the coming year, including the Annual Meeting and present the programs to the
Board for approval. The Program Chair is responsible for providing program information to the
Communications Chair.

E. The Mitchell Fund Committee shall consist of a Chair and members as needed. The Committee shall
identify potential grant recipients and recommend one or two to the Board for approval. The
Committee shall acknowledge in writing all donations received, in accordance with IRS guidelines.
F. The Scholarship Committee shall consist of a Chair and members as needed. The Scholarship
Committee shall send notices of available scholarships to local high schools. Recipients of scholarship
grants shall be determined by the Scholarship Committee and reported to the Board. The Committee
shall acknowledge in writing all donations received in accordance with IRS guidelines.

G. The Communications Committee shall consist of a Chair and members as needed. The Committee
shall be responsible for external and electronic communications regarding Club activities, including
membership meetings, programs, dues notices, and other matters as needed. The Committee Chair
shall coordinate with other Committee Chairs to obtain the necessary information.

H. Historian: The President may make the appointment of an Historian as deemed necessary by the
Board. The Historian shall produce an Annual Report of club activities, to be distributed at or prior to
the Annual Meeting. The Historian shall maintain the archives of the Club.

ARTICLE VIII

By-Laws and Amendments

The President may appoint a By-Laws ad hoc committee, subject to the approval of the Board. The
committee, subject to the oversight of the President, shall:

     ​a) review recommendations for amendments to the By-Laws

     b) draft proposed amendments and/or revisions

     c) prepare the notice of proposed amendments and/or revisions to be sent to the membership no
less than fifteen days prior to a general membership meeting.

All proposed By-Laws are subject to Board approval prior to being presented to the membership.

Any member in good standing may, by December 31, submit recommendations in writing for
amendments to the By-Laws to the Board for its consideration.

These By-Laws may be amended and/or revised at a General Membership Meeting where a quorum is
present by a two thirds vote of the members present and voting. Notice of the proposed amendments
and/or revisions shall be sent fifteen days prior to the meeting date.

ARTICLE IX

 Parliamentary Authority

The newly revised Roberts Rules of Order, when not in conflict with these By-Laws, shall govern the
proceedings of the Club.

 ARTICLE X

Dissolution

Action to dissolve the College Club of Hartford can only be taken at a special meeting of its members
called specifically for that purpose at which a quorum is present.

Notice must be sent to the Membership by postal mail at least two weeks prior to such meeting. In
addition, notice may be sent electronically.

A quorum must be present at such a meeting and two thirds vote of the members present and voting is
required for dissolution.

Should the Club be dissolved at any time, the Club shall distribute the remaining assets to the Greater
Hartford Gives Foundation Scholarship Program.